A recruitment pipeline clients can watch in real time. Placements 40% faster.
faster average candidate placement cycle
client visibility through a self-serve portal
manual status emails. All automated from pipeline stage changes
The story in short
We replaced EuroWork's Excel-and-email recruitment process with a tracked candidate pipeline and a self-serve client portal. Placement cycles are now 40% faster, clients have full real-time visibility without calling for updates, and status emails are fully automated.
01The problem
Recruitment ran on Excel and email, and clients had to call for every candidate update.
EuroWork tracked its recruitment pipeline in Excel and email, leaving client companies with no visibility: they had to call for status on every candidate. CV management meant manually filing email attachments, which is slow and easy to lose. Staff burned hours producing status reports that could have been automated. For a recruitment business, slow visibility and manual admin directly limit how many placements the team can move at once.
02How we approached it
We built a structured candidate pipeline with explicit stage tracking (sourced, screened, interviewed, placed), so the state of every candidate is always clear. We gave client companies a self-serve portal showing real-time status, which removed the status calls entirely and freed the team to recruit. We implemented secure CV storage and retrieval to replace fragile email filing, and automated status notification emails that fire on every stage change rather than being written by hand. Cloud hosting, onboarding, and ongoing IT support keep the platform running so EuroWork can focus on placements.
03What we built
The systems behind the result.
Stage-tracked candidate pipeline
Candidates move through clear stages (sourced, screened, interviewed, placed), giving recruiters and clients a precise view of every candidate's status.
Self-serve client portal
Client companies see real-time placement status themselves, eliminating the status calls that used to interrupt the recruiting team.
Secure CV storage and retrieval
CVs are stored securely and retrieved instantly, replacing the manual filing of email attachments that lost documents and time.
Automated status notifications
Status emails fire automatically on every pipeline stage change, removing the manual status reports staff used to write by hand.
Reporting dashboard
A reporting dashboard gives EuroWork visibility into pipeline health and throughput to manage the business by data, not guesswork.
04The result
What changed for the business.
faster average candidate placement cycle
client visibility through a self-serve portal
manual status emails. All automated from pipeline stage changes
05Under the hood
The stack, and why we chose it.
React and Node.js gave a responsive pipeline interface backed by a flexible API, and MongoDB suited the varied, document-shaped data of candidates and CVs. Email automation off pipeline events is what eliminated manual status reporting entirely. Cloud hosting with ongoing support means EuroWork gets an enterprise-grade platform without needing to run infrastructure themselves.
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